FAQs: Raptor System

What is the Raptor Visitor/Volunteer Management System?

Raptor is a visitor/volunteer management system that enhances school security by requiring all school visitors to register and wear an identification (ID) badge while on campus. The Raptor scanner reads a visitor’s/volunteer’s government-issued ID, such as a driver’s license, compares the information to a sex offender database from all 50 states, and alerts school administrators if a match is found. If no match is made, then Raptor prints an ID badge that includes a photo and name.

How does Raptor work?

Driver’s license information is compared to a database that consists of registered sex offenders from all 50 states. If a match is found, school administrators and law enforcement personnel can take appropriate steps to ensure school safety.

Why is OVSD using this system?

The safety of our students and staff is our highest priority. Raptor will provide a consistent system to track visitors and volunteers while keeping away people who may present a danger to students and staff members. Raptor quickly prints ID badges that include the photo, the name of the visitor, time, and date. These ID badges must be worn at all times on our school campuses.

Do we have the right to require visitors and volunteers, even parents/guardians, to produce identification before entering our schools?

Yes. OVSD school administrators are responsible for knowing who is on our campuses and why visitors are there. In particular, if visitors will be interacting with students, we must be able to confirm that they have the authority to have access to a student or students. Our school administrators can only do this if they have accurate information, which is why our Board approved the Raptor system.

What if a person refuses to show identification?

The school office will contact the Principal in this case. The Principal will explain the policy and procedure to the individual and then make a determination about the individual’s ability to enter the campus.

What data is collected and stored when a visitor’s ID is scanned into the Raptor system?

The Raptor scanner, located at each school office entry point, collects the ID information (photo, name, date of birth, and the first four digits of the license number only). In the event that two or more visitors have the same first name, last name and date of birth, Raptor uses the first four digits of the license number to differentiate between them. Only the minimum data needed to accurately identify a visitor is collected (e.g. no address information, social security numbers or physical characteristics data is collected). No other data is collected from the ID and no photocopy of the ID is retained.

Is the data shared with any third parties? If so, which ones and which data?

No data is shared with third parties.